Bylaws of the Limestone Staff Council

Download the bylaws HERE.

The Staff Council is an elected body that serves as a liaison between Limestone staff and the Office of the President.

A. Establishment

On Friday, March 16, 2018 the LSC was appointed by Dr. Darrell Parker to formulate a council to represent the staff of Limestone College. The first full session of the council began with the establishment of 12 members on Thursday, March 29, 2018.

B. Membership

The Limestone staff will elect LSC members (12) for a two year term. At the conclusion of the two year term, a member will not be eligible for re-election for a minimum of one year. The establishment of the terms of the members will be staggered. Six members will rotate off the council each year.

C. Charter Of The Limestone Staff Council

Article I. Constituency

The LSC will elect council members to terms of two years in May to serve the College’s academic year. In order to meet shifts in the staff structure, the council shall reapportion every fourth year (if necessary) in the month of April, to maintain a balance of staff representation.

Article II. Eligibility

To be eligible for election to the LSC a staff member must:
     a. Be a permanent full-time staff member,
     b. Have completed at least six months of service to the College,
     c. Not hold full-time faculty status, and
     d. Shall not hold a Vice Presidents position.

Article III. Method of Election

Current LSC members will reach out to all staff requesting nominations of individuals to serve on the council. After nominations are completed, the nominees will be brought to Limestone staff to be elected by a majority vote in May each year, including the President and Vice Presidents. Faculty members will not participate in the process.

Voting will be processed by an electronic ballot. The electronic ballots will be computed and submitted to the presiding Chair and the Director of Human Resources for verification. The Chair will contact the members-elect for their acceptance as members of the LSC. The announcement of election results will be made on the last business day in May of each year.

In the event a council position is vacated, a special election will be held during the course of the year using the above process.

Article IV. Officers

The LSC will have a Chair, a Vice Chair, and a Secretary. The Chair and the Vice Chair will be elected for a term of one year by the current LSC members. The Secretary will be appointed by the Chair-elect of the council.

A. Chair
  • Schedules the time and place for each Council meeting.
  • Presides over all regular and special meetings.
  • Prepares an agenda for the Secretary to post.
  • Serves as the official Council representative to meetings as requested.
  • Appoints a parliamentarian to ensure that the Staff Council abides by the Robert’s Rule of Order when conducting a meeting.
  • Votes on motions only when his/her vote shall affect the outcome of the results.
B. Vice Chair
  • Assist the Chair.
  • Assumes the responsibilities of the Chair whenever the Chair is absent or unable to perform his/her duties.
  • Secures and reserves the meeting place for regular meetings.
  • Succeeds the Chair if he/she cannot complete his/her term.
C. Secretary
  • Distributes copies of the agenda and meeting notices.
  • Records attendance and advises the Chair if a Quorum is present.
  • Prepares and distributes minutes of each meeting.
  • Submit official correspondence.
  • Maintain records and copies of approved minutes.
Article V. Quorum

A quorum of the LSC will consist of eight voting members. If there is not a quorum present, the meeting will continue, however, there shall be no votes recorded and the minutes shall not be approved until next meeting.

Article VI. LSC Members

Section 1. Council members shall be responsible to participate in all LSC meetings.

Section 2. Council members will represent the College as a whole. When and where appropriate, they shall voice the concerns of their constituency, and bring news of LSC discussions and actions back to Limestone staff.

Article VII. Powers and Functions

Section 1. The LSC will be authorized to created ad hoc subcommittees from its membership to address issues relating to staff such as retention, training, benefits, and recognition of the staff. All eligible staff members are invited to attend and observe the LSC Meetings, but participation is limited to the elected members.

Section 2. The LSC will act in advisory capacity to the President of the College and Cabinet in matters relating to the staff of Limestone College. It will also serve as an authorized representative of the staff in communications with the Board of Trustees, such as communications to be made only with knowledge and consent of the President of the College.

Article VIII. Amendment Procedure

A motion of amendment to the Charter of the Limestone Staff Council shall carry if, and only if, it receives the support of two-thirds of elected members of the LSC. The President of Limestone College will confirm any changes to the bylaws.